Information for Members and Branches
Updated Monday 23rd March 17:05
Message from Steve Spender IHE Chief Executive to all Members
I trust that you are all staying safe and healthy during the challenging situation we all now find ourselves in. I hope that many of you are able to work safely from home and thus avoid as much travel as possible, in accordance with the Government’s guidelines and ongoing advice.
With so much of the country now being forced to shut down, and businesses closing their doors, I thought it was necessary for me to keep you up to date with the current situation regarding the IHE.
As you are probably aware over the last week or so, I took the decision to protect our staff and I closed the offices in London and Birmingham with immediate effect. These will remain closed until such time as advice is given from the Government that it is safe once again to open them.
I had previously announced all IHE events such as training events, meetings etc have been postponed for April, and I have now taken the decision to extend this further so that all current events planned up until the end of June are also being postponed. This falls in line with the advice coming from Government about restrictions being in place for at least the next twelve weeks. We will continue to monitor the situation in the coming weeks, and as things hopefully become much clearer, I will notify you all if these arrangements change.
Our Presidential Conference and National AGM were planned for the 18th & 19th June 2020, and in line with the above we have now made the decision to postpone both of these events with immediate effect. The AGM will be postponed until September 2020, and I will notify members of the revised date when it is known. The current President, Jonathan Pearson, other members of the Executive Board and Council members will be remaining in their current posts until the rearranged AGM is held.
This means that our incoming President Stephen Webb, will now not be taking up his Presidency in June 2020 as planned but at the revised AGM. Unfortunately, with the cancellation of the Presidential Conference and celebratory event, these will now be rescheduled for June 2021.
The Institute’s office staff are still currently available to contact via email should you wish to do so, and we will continue to support and guide members as much as we can during this difficult period.
Finally, may I take the opportunity to thank you all for your understanding during this period of upheaval, and extend my best wishes to you and your families. I hope that you all remain safe and healthy.
Steve Spender CEng HonFIHE
Institute of Highway Engineers
Updated Thursday 19th March 11:00
Due to the closure of the underground stations and the restriction of movement to key workers only we have taken the decision to close the IHE office with effect from now. Can we please ask that you do not post anything to the IHE office and also reiterate that you do not telephone us. If you need to contact us please do so via email and we will get back to you as soon as we can. We have also taken the decision to cancel/postpone all our events and training courses taking place from now until the end of April 2020. We are currently in the process of notifying any delegates booked on the courses.
Updated Wednesday 18th March 17:08
Due to recent Government advice we have taken the decision to cancel/postpone all our events and training courses taking place from now until the end of April 2020. We are currently in the process of notifying any delegates booked on the courses. We will make a decision regarding events after April in due course. We would like to apologise for any inconvenience this has caused and we will be in touch with dates for future courses.
Updated Tuesday 17th March 14:41
Following the latest advice from Government regarding the COVID-19 (Coronavirus) outbreak and the recommendation to reduce travel to essential journeys only, we have made the decision to restrict access to our London and Birmingham office with immediate effect in order to protect staff and visitors. You are asked to refrain from calling the IHE by telephone as we cannot guarantee someone will always be available to take your call.
Please note: Unfortunately, we are still experiencing issues with our online processing of credit and debit card payments. We are working on a fix as soon as possible. Alternative options for making payment include: bank transfer (please see the instructions on the bottom of your invoice or email firstname.lastname@example.org for more information), cheque (made payable to the IHE) or please email email@example.com and ask us to call you back to take payment over the phone.
As of today Tuesday 17th March, we would request that all contact with the IHE is carried out via email, contacting us using our Contact Us page: https://www.theihe.org/contact/. We will endeavour to respond to emails as quickly as possible and continue to provide what every assistance we can. If you would prefer to talk to someone, please email us and leave your contact details and we will arrange for you to receive a call back when possible.
At present IHE events are still planned to be going ahead as normal, although given the fast moving nature of the situation all training events, conferences, meeting etc may be subject to cancellation at very short notice. We will continue to monitor and adhere to the advice coming from Government and the NHS regarding travel and the holding of public events and will provide the necessary updates as soon as possible.
Branch Secretaries and/or Chairmen are asked to contact HQ for any advice or guidance on the holding of branch meetings, AGM’s etc.
Updated Friday 13th March 2020
Due to the unprecedented impact of the Coronavirus and its impact on public events, IHE training events, conferences, meeting etc may be subject to cancellation at short notice. We will continue to monitor and adhere to the advice coming from Government and the NHS regarding travel and the holding of public events that are likely to effect planned IHE meetings and other events. Please continue to monitor this page for further updates.
At present IHE events are going ahead as normal. We would urge all of our members to follow the safety advice being issued by the NHS regarding the precautions that should be observed i.e. hand washing, handshakes etc. We will ensure that we update members and branches should this advice change in the near future.
In terms of any AGMs it remains the decision of each branch whether to consider postponing their AGM and other events if they consider it necessary. There is currently no alternative advice in our guidance notes regarding the holding of AGMs via Skype and other methods, but it is considered that this is not something that is supported by HQ. Any AGM should be held on the basis of personal attendance by members particularly as votes may need to be taken. Our M&A’s do state that any AGM must be arranged within 15 months of the previous meeting, and this provides the necessary flexibility should situations such as that currently being faced by current situation regarding the Coronavirus.
Please feel free to contact HQ if you require any further advice.